Preparation and execution of the training service consisting in conducting classes in English for the students (...) as part of the project: “The Integrated Education Quality Development Program (...)"

Nr sprawy: 
AWM/NCBR/19/2020/TM
Data (wystawienia): 
2020-08-11
Zapytanie ofertowe: 

Request for proposal:
for selecting a Contractor for the procurement, the subject matter of which are social services and other special services listed in appendix no. XIV to directive no. 2014/24/UE and appendix no. XVII to directive 2014/25/UE (hereinafter referred to as social services) and their value is lower than the amounts specified in art. 138 o para. 1 of the act dated January 29th, 2004 - Public procurement law.

I. Przedmiot zamówienia
1. Rodzaj zamówienia: 
usługi społeczne
2. Opis przedmiotu zamówienia: 

Request for proposal:
for selecting a Contractor for the procurement, the subject matter of which are social services and other special services listed in appendix no. XIV to directive no. 2014/24/UE and appendix no. XVII to directive 2014/25/UE (hereinafter referred to as social services) and their value is lower than the amounts specified in art. 138 o para. 1 of the act dated January 29th, 2004 - Public procurement law.

I. Subject matter of the procurement:

1. Type of procurement:
Social services:

Name and code in accordance with the CPV:
80000000-4 - Education and training services
80300000-7 - Higher education services
80430000-7 - Adult-education services at university level
80510000-2 - Specialist training services

2. Description of the subject matter of the procurement:
1) The procurement concerns the project entitled “The Integrated Education Quality Development Program at the Medical University of Bialystok”, co-financed by the European Social Fund as part of the Operational Programme Knowledge Education Development 2014-2020. Priority axis 3 Higher education for economy and development, Objective 3.5 Comprehensive university programmes.

2) The subject matter of the procurement is the preparation and execution of the training service consisting in the execution of classes in English (lectures and seminars) in online mode or in on-site mode for students studying at the Faculty of Medicine with the Division of Dentistry and Division of Medical Education in English at the Medical University of Bialystok.

3) The training service shall be executed divided into the following parts (the bid may be submitted for one or several parts of the procurement in question):

PART I: Conducting classes entitled: Nobel price in medicine from the year 2012. How to re-program cells of an adult organism so that they become stem cells?

Thematic scope of the classes:

Identification of a technology based on the mechanisms of genetic engineering of reprogramming mature cells of an adult organism into stem cells is one of the most breakthrough discoveries in cell biology. The discovery, however, raises a number of further questions: what is the efficiency and repeatability of this process? When is it likely to become a viable alternative to other forms of treatment? Is the genome of induced stem cells stable enough not to lead to uncontrolled cell proliferation?

PART II: Conducting classes entitled: Interdependence between microRNA and cancer. Can they be successfully used in therapy?

Thematic scope of the classes:

MicroRNA has the ability to regulate gene expression. Recent years have provided many pieces of evidence of the occurrence of numerous abnormalities in microRNA coding, disorders in their transcription and epigenetic regulation in the course of cancers. To what extent could reversing these changes aid in creating new forms of cancer therapy?

PART III: Conducting classes entitled: Can we still find stem cells similar to the embryonic stem cells in our organisms?

Thematic scope of the classes:

The use of embryonic stem cells due to their large high regenerative potential arises enthusiasm in some scientists but opposition of others, indicating a number of ethical controversies connected with the manner of obtaining them and consequences thereof. Is it possible that in adult organisms one can find stem cells with potential similar to the embryonic cells? How can they be identified and where they can be obtained from? Is the number of such cells in our organisms sufficient for use in therapy? In what clinical units can we expect them to be possibly used?

4) Organizational information regarding the planned classes:

The classes shall be conducted in an online mode or on-site at the Contracting Authority’s seat.

In the case of online classes, the manner of communication shall be established in working mode in due advance before the classes commence.

Classes within each part will be conducted in the academic year of 2020/2021 (preferred deadline: November 2020).

Specific classes shall be executed in the course of one day or divided into two days. The exact date and time of the classes will be agreed upon in working mode between the Contracting Authority and the Contractor in advance, at least 30 days before the planned date of the execution of individual classes. The classes shall be conducted no earlier than from 8:00 am local time in Poland and no later than until 7:00 pm local time in Poland.

The planned number of hours of classes

Part I: 4 didactic hours (lectures - 2 didactic hours, seminars - 2 didactic hours);
Part II: 4 didactic hours (lectures - 2 didactic hours, seminars - 2 didactic hours);
Part III: 4 didactic hours (lectures - 2 didactic hours, seminars - 2 didactic hours).

The Contracting Authority allows for the possibility to submit partial bids, divided into 3 parts, while partial bid is to be understood as one or several parts, specified in the present description of the subject matter of the procurement, determined by the Contracting Authority. The Contracting Authority will be considering each partial offer separately. Bids for incomplete parts shall be rejected as incomplete. Each part indicated in the description of the subject matter of the procurement constitutes a separate part and will be subject to a separate procedure connected with the selection of the most favourable bid.

5) Requirements for Contractors:

PART I
- holding at least a doctoral degree and being employed in the last 10 years (at least 5 years of employment) as associate professor at a foreign research center (university or research institute);
- having at least 5 years of experience in education, in particular in conducting lectures and practical classes in English in the scope of re-programming cells of an adult organism into stem cells;
- having at least 5 publications in international journals within the last 5 years in the scope of re-programming the cells of an adult organism into stem cells;
- participating in the presentation activity in international bodies over the last 5 years, e.g. at conferences;
- holding a scientific degree in medical sciences or related disciplines.

PART II
- holding at least a doctoral degree and being employed in the last 10 years (at least 5 years of employment) as associate professor at a foreign research center (university or research institute);
- having at least 5 years of experience in education, in particular in conducting lectures and practical classes in English in the scope of interdependencies between microRNAs and cancer;
- having at least 5 publications in international journals within the last 5 years in the scope of interdependencies between microRNAs and cancer;
- participating in the presentation activity in international bodies over the last 5 years, e.g. at conferences;
- holding a scientific degree in medical sciences or related disciplines.

PART III:
- holding at least a doctoral degree and being employed in the last 10 years (at least 5 years of employment) as associate professor at a foreign research center (university or research institute);
- having at least 5 years of experience in education, in particular in conducting lectures and practical classes in English in the scope of stem cells, their similarity to embryonic stem cells;
- having at least 5 publications in international journals within the last 5 years in the scope of stem cells, their similarity to embryonic stem cells;
- participating in the presentation activity in international bodies over the last 5 years, e.g. at conferences;
- holding a scientific degree in medical sciences or related disciplines.

6) Target group:
Participants of the classes are students of the medical program conducted at the Medical University of Bialystok. All the participants of the classes know English very well.

Part I - Classes intended primarily for the 2nd year students of the medical program. The classes will be conducted in the form of additional classes exceeding the standard study programme.

Part II - Classes intended primarily for the 2nd and 3rd year students of the medical program. The classes will be conducted in the form of additional classes exceeding the standard study programme.

Part III - Classes intended primarily for the 2nd and 3rd year students of the medical program. The classes will be conducted in the form of additional classes exceeding the standard study programme.

7) The planned deadline and place for the execution of the service:
The classes shall be conducted in the academic year of 2020/2021. The classes will be executed online, without the necessity of the Contractor being present at the Contracting Authority’s seat or on-site at the Contracting Authority’s seat.

8) Form of classes:
- all the classes will be executed in the closed formula - with the participation of the Contracting Authority’s students only;
- The Contractors must execute the subject matter of the procurement personally;
- all the classes will be conducted in the form of a lecture and seminars;
- classes will be conducted for one group of participants;
- The Contractor will conduct the lecture in a format activating the participants;
- participants will have the possibility to ask questions;
- discussions within a group, the Contractor shall moderate the discussion;
- a possibility for a consultation, providing feedback.

9) Organizational questions connected with the execution of the subject matter of the procurement:
- all the classes shall be conducted in English;
- all the classes conducted online will be recorded remotely;
- the Contracting Authority shall indicate a person responsible for organizational questions connected with the execution of the subject matter of the procurement;
- the preparation and collection of the necessary documents from the classes: original attendance lists, class register and a confirmation of the collection of certificates on bilingual templates handed over by the Contracting Authority is on the part of the Contracting Authority.
- The Contractor shall sign a certificate confirming participation in workshops, including logos and the name of the project, which will be prepared by the person indicated by the Contracting Authority. The original certificates will be sent by post;
- the final report will be prepared by a person designated by the Contracting Authority, in agreement with the Contractor.

The Contractor will inform the participants during the first hour of classes about the co-financing of classes from the European Social Fund as part of the project entitled: “The Integrated Education Quality Development Program at the Medical University of Bialystok”.

The Contracting Authority shall ensure proper availability of the service being the subject matter of the procurement for all the participants of the classes in accordance with the standards constituting an appendix to the Guidelines in the scope of the execution of the principle of equal opportunities and non-discrimination, including accessibility for people with disabilities and the principle of equal opportunities for women and men as part of EU funds for the years 2014-2020 and compliance with the policy of equal opportunities during the implementation of classes, in particular the use of equality language.

The Contractor shall be obliged to observe the equal opportunities policy during the execution of the classes in particular to use equality language.

In the case of classes lasting longer than two didactic hours, the Contracting Authority provides for 15-minute break, executed in cycles every subsequent two didactic hours. Breaks are not included in the total duration of the classes constituting the subject matter of the present request for proposal.

The Contracting Authority shall be responsible for organizational issues related to the implementation of the classes (recruitment of participants, issuing certificates, possible organizational assistance, etc.).

3. Evaluation criteria:

The offers shall be evaluated by the Contracting Authority separately with reference to all the parts of the procurement based on the following criterion:

Offer price - maximum number of points - 100 points

Regulations of the evaluation of the “Offer price” criterion.

- In the bid proposal form the Contractor will provide a gross price for the execution of the procurement in a given part. The evaluation within this criterion will be done with the use of the following formula:

- Number of points = the lowest price offered/price of the bid being evaluated x 100

- The most favorable offer shall receive 100 points within this criterion.

II. The deadline or period of the execution of the procurement

The procurement shall be executed in the academic year of 2020/2021.
The final deadline for the execution of the service, within the above-indicated time period shall be established in working mode between the Contracting Authority and the Contractor after signing the agreement, at least 30 days in advance before the planned deadline for the commencement of specific classes.

III. Submission of bids
1. Detailed information can be obtained from:

The Medical University of Bialystok,. J. Kilińskiego 1, 15-089 Bialystok, International Cooperation Office, room 205, Right Wing of the Branicki Palace.

2. Contact person for the Contractors
Tomasz Maliszewski, PhD
Contact telephone number, e-mail:
+ 48 85 686 52 21, tomasz.maliszewski@umb.edu.pl

3. The following needs to be attached to the filled in bid proposal form (appendices to the request for proposal):

1) Declaration on no personal or capital relations with the Contracting Authority
2) A copy of the documents confirming the professional experience (e.g. Professional curriculum vitae, a list of scientific publications, copies of diplomas and other documents etc.). The documents should include information necessary in order to confirm the required professional qualification, permissions, experience and education necessary to execute the procurement. When submitting the bid for a given part of the procedure is obliged to indicate the list of publications corresponding to the subject of the classes.

4. Deadline for the submission of bids (date and time):
2020-10-12, 3.00 pm
Place: The Medical University of Bialystok

1) The bid is to be submitted in an envelope addressed to: The Medical University of Bialystok,. Jana Kilińskiego 1, 15-089 Bialystok, with a note: “A bid for the preparation and execution of classes in English for students of the Medical University of Bialystok” - part …….. - case no.: AWM/NCBR/19/2020/TM - Do not open before 12.10.2020 at 3:00 pm/” When submitting the bid, the date of submission to the Medical University of Bialystok prevails. Bids submitted or received after the above-mentioned deadline will not be considered. There is a possibility to send the bid via e-mail in the form of scans of signed documents, to the e-mail address: tomasz.maliszewski@umb.edu.pl
The bids shall be submitted in English.
2) The bid is to be submitted personally, via e.g. Polish Postal Service or courier at the General Office of the Medical University of Bialystok. Jana Kilińskiego 1, 15-089 Bialystok. There is a possibility to send the bid via e-mail in the form of scans of signed documents, to the e-mail address: tomasz.maliszewski@umb.edu.pl

5. The Medical University of Bialystok reserves the right:
- to leave the bids submitted after the deadline without consideration;
- to annul the procedure without giving any reason;
- to change the scope of the procedure.

Information clause regarding the processing of data

According to Art. 13 sec. 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (general regulation on data protection) OJ EU L 119 dated 04.05.2016, page 1), hereinafter „GDPR”, I inform that:
 the controller of personal data is the Medical University of Bialystok, ul. Jana Kilińskiego 1, 15-089 Bialystok, NIP 542-021-17-17, REGON 000288604, represented by the Rector;
 Contact to the personal data protection inspector: iod@umb.edu.pl;
 the personal data will be processed on the basis of art. 6 sec. 1 lit. b of the GDPR for the purposes related to the conclusion of the contract based on the bid submitted and pursuant to art. 6 sec. 1 lit. a of the GDPR in order to evaluate the bid submitted and contact the bidder;
 recipients of personal data may be contractors, persons requesting public information, entities authorized under the law and entities on the basis of entrustment contracts concluded with the Contracting Authority,
 personal data will be kept for a period resulting from legal provisions, i.e. 5 years from the date of termination of the contract
 providing personal data is voluntary, but failure to do so may prevent the Contracting Authority from evaluating the bid, which will result in rejection of the bid or exclusion from the procedure;
 with regard to personal data, decisions will not be made in an automated manner, in accordance with art. 22 of the GDPR;
 The Contractor has
− Under art. 15 of the GDPR the right to access personal data;
− Under art. 16 of the GDPR the right to rectify personal data 1;
− Under art. 18 of the GDPR, the right to request the controller to limit the processing of personal data, subject to the cases referred to in art. 18 sec. 2 of the GDPR 2;
− the right to lodge a complaint to the President of the Office for Personal Data Protection, when the Contractor considers that the processing of the Contractor's personal data violates the provisions of the GDPR;
 the Contractor is not entitled to:
− in connection with Art. 17 sec. 3 lit. b, d or e of the GDPR the right to delete personal data;
− the right to transfer personal data referred to in art. 20 of the GDPR;
− Under art. 21 of the GDPR the right to object against the processing of the personal data because the legal basis for the processing of personal data is art. 6 sec. 1 lit. c of the GDPR.
1 Clarification: the exercise of the right to rectification may not result in a change of the competition result or a change in the provisions of the contract

2 Clarification: The right to restrict processing does not apply with regard to storage to protect the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

Appendices:
1) Bid proposal form;
2) Statement of no personal or capital relations to the Contracting Authority
3) Contract template;

3. Kryteria oceny: 
najniższa cena
II. Termin lub okres wykonania zamówienia
1. Termin (konkretna data): 
2021-06-30
2. Okres: 
2020-09-08 - 2021-06-30
3. Termin (słownie): 
The thirtieth of June two thousand and twenty one
III. Składanie ofert
1. Szczegółowe informacje można uzyskać pod adresem: 

1. Detailed information can be obtained from:

The Medical University of Bialystok,. J. Kilińskiego 1, 15-089 Bialystok, International Cooperation Office, room 205, Right Wing of the Branicki Palace.

Dział: 
International Cooperation Office
Numer pokoju: 
Room 205
2. Osoba do kontaktu z Wykonawcami: 
dr Tomasz Maliszewski
Telefon kontaktowy: 
+ 48 85 686 52 21
3. Do wypełnionego formularza ofertowego (załącznik do zapytania) należy dołączyć: 

3. The following needs to be attached to the filled in bid proposal form (appendices to the request for proposal):
1) Declaration on no personal or capital relations with the Contracting Authority
2) A copy of the documents confirming the professional experience (e.g. Professional curriculum vitae, a list of scientific publications, copies of diplomas and other documents etc.). The documents should include information necessary in order to confirm the required professional qualification, permissions, experience and education necessary to execute the procurement. When submitting the bid for a given part of the procedure is obliged to indicate the list of publications corresponding to the subject of the classes.

4. Termin składania ofert (data i godzina): 
2020-10-12 15:00
Miejsce: Uniwersytet Medyczny w Białymstoku, Dział: 
Place: The Medical University of Bialystok 1) The bid is to be submitted in an envelope addressed to: The Medical University of Bialystok,. Jana Kilińskiego 1, 15-089 Bialystok, with a note: “A bid for the preparation and execution of classes in English for students of the Medical University of Bialystok” - part …….. - case no.: AWM/NCBR/19/2020/TM - Do not open before 07.09.2020 at 3:00 pm/” When submitting the bid, the date of submission to the Medical University of Bialystok prevails. Bids submitted or received after the above-mentioned deadline will not be considered. There is a possibility to send the bid via e-mail in the form of scans of signed documents, to the e-mail address: tomasz.maliszewski@umb.edu.pl The bids shall be submitted in English. 2) The bid is to be submitted personally, via e.g. Polish Postal Service or courier at the General Office of the Medical University of Bialystok. Jana Kilińskiego 1, 15-089 Bialystok. There is a possibility to send the bid via e-mail in the form of scans of signed documents, to the e-mail address: tomasz.maliszewski@umb.edu.pl
Pokój numer: 
University Main Office
5. Uniwersytet Medyczny w Białymstoku zastrzega sobie prawo: 
    The Medical University of Bialystok reserves the right:
  • to leave the bids submitted after the deadline without consideration,
  • to annul the procedure without giving any reason,
  • to change the scope of the procedure.
ZałącznikWielkość
agreement.docx457.37 KB
bid_form.docx451.86 KB
declaration.doc472.5 KB
information_regarding_extension_of_the_deadline.doc487.5 KB
request_for_proposal.docx458.89 KB