Placement of information about the Medical University of Bialystok in a global search engine of information about universities under the project entitled Azimuth America.Promotion of the Medical University of Bialystok on the American and Canadian markets

Nr sprawy: 
AWM/NAW/22/2019/TM
Data (wystawienia): 
2019-12-20
Zapytanie ofertowe: 

na wyłonienie Wykonawcy zamówienia o wartości nie przekraczającej wyrażonej w złotych równowartości kwoty 30 000 euro

I. Przedmiot zamówienia
1. Rodzaj zamówienia: 
usługi
2. Opis przedmiotu zamówienia: 

CPV Code:
79340000-9 – Advertising and marketing services
I. Request for proposal - Subject of the contract

1. Type of contract
Services

2. Description of the subject of the contract:
1) The subject of the contract is the service of placing information about the Medical University of Bialystok in a global search engine of information on universities.
2) The aim is to facilitate the recruitment process of foreign students for the English-language study course: medicine conducted by the Medical University of Bialystok.
3) The task is financed in the project entitled "Azimuth America. Promotion of the Medical University of Bialystok on the American and Canadian markets" financed by the National Agency for Academic Exchange under the Foreign Promotion Programme.
4) The text, graphics and substantive content to be included in the global search engine will be provided by the Contracting Authority to the Contractor after accepting the bid proposal form and placing the order.
5) As part of the service, the Contractor in cooperation with the Contracting Authority will create a profile of the Medical University of Bialystok, in accordance with the Contracting Authority’s requirements.
6) Period of placing information about the Medical University of Bialystok – 12 months.

7) Number of study course about which information will be published – 1 study course (6-year English-language medicine course)
8) Placement of a university profile containing detailed information about the university. The profile must include the possibility of inserting at least one English-language promotional film, photo gallery (at least 30 photos), text information about the university, links. Textual information about the university will contain information about the educational offer, scientific and research potential, infrastructure and information on English-language studies conducted as part of the English Division of the Medical University of Bialystok, organisation of the academic year, a set of practical tips on the functioning of the academic community of the Medical University of Bialystok, links to the University social media, links to online promotional materials, i.e. brochures/leaflets/guides.
9) The profile should contain a field for writing and sending questions from candidates visiting the University profile, which will be sent to the e-mails of the representatives of the Contracting Authority.
10) It is required that the minimum number of visitors to the portal in 2018 was at least 2 million.
11) The program of English-language studies in medicine will be indexed on a portal containing a search engine of all Master study programs from around the world, conducted in English and within a criterion: medicine or a similar category covering medical studies.
12) It will be possible to update the data on the profile any number of times, according to the Contracting Authority’s instructions.
13) Ads / banners of other search engine customers may not be displayed on the profile of the Medical University of Bialystok.
14) As part of the service, the Contracting Authority will receive monthly reports on the results of the promotional campaign, in particular statistics, including information about a country from which visitors entered the University profile.
15) The Contractor will delegate a person(s) who will be responsible for cooperation with the Contracting Authority, including assistance in creating the University profile, updating the profile, optimising the scope of information on the University profile.
16) The Contractor shall present the offer on the provided bid proposal form constituting Appendix 1 to this request for proposal.
17) The contractor will attach to the bid proposal form constituting Appendix 1, a detailed description of proposed functionalities, including visualisation of an example of the university profile and statistics of the web portal visits in 2018.
18) Payment for the service shall be made within 30 days of issuing the invoice for 12 months of campaign (the invoice will be forwarded to the Contracting Party within 14 days of launching the Contracting Authority’s full profile on the portal).
II. Assessment criteria:

The evaluation of the offers will be based on the following criteria:

Price of the subject of the order – 100%.

The cheapest offer will be selected from among the offers that meet the requirements described in paragraph 2 (Description of the subject of the contract). In the case of several offers with the same price for the overall performance of the service, selected bidders will be asked to submit the offer again.

III. Order completion date:

20 days from the date of acceptance of the Contractor and placement of the order by the Contracting Authority (the period in which the University profile will be created). The University profile will be posted for 12 months.

IV. Requirements for the Contractor:

- possessing the authorisation to conduct business activity in the scope consistent with the subject of the order - the Contracting Authority requires submitting a document confirming the authorisation to conduct business activity (registration document);
- having at least one person (i.e. a dedicated campaign manager) who has at least two years of experience in operating the portal dedicated to universities and cooperating with the client.
- running a global search engine for information on educational programs around the world - the search engine must have been active for at least 3 years, should contain a university index from at least 30 countries and include information on at least 300 universities from around the world.

V. Submission of offers

1. Detailed information can be obtained at:
Medical University of Bialystok, International Cooperation Office, Jana Kilińskiego 1, 15-089 Białystok, room no. 205 (Right Wing of the Branicki Palace).

2. Contact person for Contractors:

Mr Michał Dobrowolski, MA

Contact information:

tel. 85 686 52 21, e-mail: michal.dobrowolski@umb.edu.pl

3. The completed bid proposal form (attachment to the request) should be accompanied by:

- A copy of a valid document confirming the right to conduct business activity;
- Statement on the lack of personal or capital connections with the Contracting Authority (Appendix 2 to the request for proposal);
- A detailed description of the proposed functionalities, including visualisation of an example of the university profile and statistics of the web portal visits in 2018.

4. Deadline for submitting offers (date and time):

10 January 2020 (Friday), 15:00. Offers can be sent by e-mail in the form of a document scan, by post or submitted in person. The date of receipt by the Contracting Authority is decisive.

5. Place:

The offer must be submitted in person, by e.g. Post or courier or via e-mail.

a) Offers submitted in person or by e.g. Post or courier should be submitted to the General Office of the Medical University of Bialystok, Jana Kilińskiego 1,
15-089 Białystok.

The offer should be submitted in an envelope addressed to: Medical University of Bialystok, Jana Kilińskiego 1, 15-089 Białystok, necessarily with a note: "Global search engine - request for proposal no. AWM/NAW/22/2019/TM. Do not open before 10 January 2020, 15:00".

b) The offer may also be sent by e-mail in the form of scanned documents to the e-mail address: tomasz.maliszewski@umb.edu.pl

When submitting offers, the date of receipt by the Medical University of Bialystok is decisive. Offers that are submitted or received after the above mentioned deadline will not be considered.

6. Medical University of Bialystok reserves the right:
- not to consider offers which are received after the deadline;
- to change the scope of proceedings;
- to cancel the procedure without giving a reason.

In the case of several offers with the same price for the overall performance of the service, selected bidders will be asked to submit the offer again.

Appendices:
- Appendix no. 1 - bid proposal form;
- Appendix no. 2 - model declaration on the lack of personal or capital connections with the Contracting Authority.

Information clause regarding data processing
In accordance with Article 13 Items 1 & 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the European Union L 119 of 04.05.2016, page 1), hereinafter "GDPR", I would like to inform you that:
 the administrator of your personal data is Medical University of Bialystok, Jana Kilińskiego 1, 15-089 Bialystok, NIP/TIN: 542-021-17-17, REGON Business registry no. 000288604, represented by the Rector;
 you can contact the personal data protection officer at: iod@umb.edu.pl;
 personal data shall be processed on the basis of Article 6 Item 1.b of the GDPR for the purpose related to the conclusion of the agreement based on the submitted bid proposal and pursuant to Article 6 Item 1.a of the GDPR to assess the bid proposal submitted and contact the bidder;
 recipients of personal data may be contractors, persons requesting access to public information, entities authorized under legal regulations and entities based on personal data processing agreement concluded with the Contracting Authority,
 personal data will be stored for a period resulting from legal provisions, i.e. 5 years from the date of termination of the contract,
 providing personal data is voluntary, but failure to do so may prevent the Contracting Authority from evaluating the bid proposal, which shall result in the rejection of the bid proposal or exclusion from the tender procedure;
 decisions relating to your personal data shall not be taken in an automated manner, pursuant to Article 22 of the GDPR;
 the contractor has:
- in accordance with Article 15 of the GDPR: the right of access to the personal data;
- in accordance with Article 16 of the GDPR the right to rectify the personal data 1;
- in accordance with Article 18 of GDPR: the right to demand a restriction of personal data processing, except for the cases referred to in Article 18 Item 2 of the GDPR 2;
- the right to file a complaint to the President of the Office for Personal Data Protection, if the Contractor decides that the processing of personal data relating to them violates the provisions of the GDPR;
 the Contractor does not have:
- in connection with Article 17 Item 3b, d or e of the GDPR, the right to delete the personal data;
- the right to transfer personal data as referred to in Article 20 of the GDPR;
- in accordance with Article 21 of the GDPR, the right to object to the processing of personal data, since the legal basis for the processing of the personal data is provided under Article 6 Item 1 c of the GDPR.
1 Explanation: exercising the right to rectification must not result in a change in the outcome of the competition or an amendment to the provisions of the agreement

2 Explanation: the right to restrict the processing does not apply to retention with a view to ensuring the protection of the rights of another natural or legal person, or for serious reasons of public interest of the Union European Union or a Member State.

3. Kryteria oceny: 
najniższa cena
II. Termin lub okres wykonania zamówienia
3. Termin (słownie): 
12 months
III. Składanie ofert
1. Szczegółowe informacje można uzyskać pod adresem: 

1. Detailed information can be obtained at:
Medical University of Bialystok, International Cooperation Office, Jana Kilińskiego 1, 15-089 Białystok, room no. 205 (Right Wing of the Branicki Palace).

2. Contact person for Contractors:

Mr Michał Dobrowolski, MA

Contact information:

tel. 85 686 52 21, e-mail: michal.dobrowolski@umb.edu.pl

Dział: 
International Cooperation Office
Numer pokoju: 
205
2. Osoba do kontaktu z Wykonawcami: 
Michał Dobrowolski
Telefon kontaktowy: 
85 686 52 21
3. Do wypełnionego formularza ofertowego (załącznik do zapytania) należy dołączyć: 

The completed bid proposal form (attachment to the request) should be accompanied by:

- A copy of a valid document confirming the right to conduct business activity;
- Statement on the lack of personal or capital connections with the Contracting Authority (Appendix 2 to the request for proposal);
- A detailed description of the proposed functionalities, including visualisation of an example of the university profile and statistics of the web portal visits in 2018.

4. Termin składania ofert (data i godzina): 
2020-01-10 15:00
Miejsce: Uniwersytet Medyczny w Białymstoku, Dział: 
The offer must be submitted in person, by e.g. Post or courier or via e-mail. a) Offers submitted in person or by e.g. Post or courier should be submitted to the General Office of the Medical University of Bialystok, Jana Kilińskiego 1, 15-089 Białystok. The offer should be submitted in an envelope addressed to: Medical University of Bialystok, Jana Kilińskiego 1, 15-089 Białystok, necessarily with a note: "Global search engine - request for proposal no. AWM/NAW/22/2019/TM. Do not open before 10 January 2020, 15:00". b) The offer may also be sent by e-mail in the form of scanned documents to the e-mail address: tomasz.maliszewski@umb.edu.pl When submitting offers, the date of receipt by the Medical University of Bialystok is decisive. Offers that are submitted or received after the above mentioned deadline will not be considered.
Pokój numer: 
Kancelaria Ogólna
5. Uniwersytet Medyczny w Białymstoku zastrzega sobie prawo: 
    Medical University of Bialystok reserves the right:
  • not to consider offers which are received after the deadline,
  • to change the scope of proceedings,
  • to cancel the procedure without giving a reason.
ZałącznikWielkość
en_request_for_proposals.doc136.5 KB
en_bid_proposal_form_.doc126.5 KB
en_declaration_on_no_personal_or_capital_relations_2.doc110.5 KB
information_of_the_choice_of_contractor.pdf160.23 KB